Check who should be appointed
Only the Prescribed Building Professional (PBP) and/or Prescribed Registered Contractor (PRC) who are registered for the specific classes and types or items of minor works in accordance with section 62A(3) of the Building (Minor Works) Regulation (B(MW)R) can validate the corresponding classes and types or items of unauthorised minor amenity features.
Registered Structural Engineer should be appointed if the unauthorised minor amenity features are not a specified construction (section 37(4) of the B(MW)R). Prescribed Registered Contractor must be appointed if alteration/strengthening works are involved.
Details refer to Persons eligible to be appointed.
Verify if minor amenity features are eligible for validation
The unauthorised minor amenity features eligible for joining the Validation Scheme should be in existence or completed before 1 September 2020 if falling within the "list of Prescribed Building or Building Works" in Part 4 of Schedule 3 of the B(MW)R. The technical specifications of these unauthorised minor amenity features should follow those of the minor works listed in the B(MW)R.
Inform the person who arranged for the inspection if minor amenity features are not eligible for validation
If the unauthorised minor amenity features cannot be validated, the PBP/PRC should advise the person who arranged for the inspection to remove the unauthorised minor amenity features under Minor Works Control System.
Consult relevant government departments separately
If the validation and/or alteration/strengthening works of the unauthorised minor amenity features involves the jurisdictions of other government departments, the appointed person should consult and obtain the necessary approval or consent from the relevant government departments separately.
Submit specified forms on time
- Identify the Class of minor works which the unauthorised minor amenity features fall within.
- Submit the corresponding specified forms (MW01, MW06-1, MW03, MW06-2, and MW06-3) and documents (Safety Inspection Report for Validation Scheme, within the required timeframe.
- Must be drawn to a ratio of not less than 1:100
- The unauthorised minor amenity features should be coloured
- Plan not larger than A3 size is recommended
- The block plan must be drawn to a ratio of not less than 1:500
All prescribed plans and details of the works should be signed by the PBP or the PRC'S Authorized Signatory as the specific classes of minor works may require.
The recommended colours to be used on the prescribed plans are provided in Appendix A to Practice Note for Authorised Persons, Registered Structural Engineers and Registered Geotechnical Engineers (PNAP) ADM-9 Colouring of Plans or Appendix VI of the "Technical Guidelines on Minor Works Control System".
- Should be of 4R size
- Clearly show the physical conditions of the unauthorised minor amenity features
- All photographs should be signed by the appointed person (as the specific classes of minor works may require)
- Should be taken from the same angle to facilitate the processing of the submission
- Photo marks should be indicated on plans showing the angle of photo-taking with photo numbers
Photographs showing the conditions of the unauthorised minor amenity features and the related premises before the commencement and after the completion of the alteration/strengthening works (if required) should also be submitted in accordance with the simplified requirements under the Minor Works Control System.
The recommended format of photo page for submissions are provided in Appendix F to Practice Note for Registered Contractors (PNRC) 71).
PBP and PRCs are vested with legal responsibilities under the Buildings Ordinance and the subsidiary regulations to inspect, alter/strengthen (if required) and certify the safety of the unauthorised minor amenity features.
Upon receipt of the validation submissions, random audit check will be carried out and the BD may consider taking appropriate enforcement action against non-compliant validation and instigating prosecution and/or disciplinary action against the persons contravening the statutory requirements.