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List of Records by Category

The following information is available for public inspection by appointment:

  • Organisation Chart and Distribution of Business of Buildings Department
  • A list of information either published or otherwise made available, whether free or on payment
  • A list of records by category held by the Department

Existing Buildings Division

Existing Building

  1. Control of Unauthorised Building Works
    • Removal Orders
    • Works Orders
  2. Control of Defective Building Works
    • Repair Orders
    • Works Orders
  3. Control of Defective Drainage Systems
    • Drainage Orders
    • Works Orders
  4. Statistics on Unauthorised Building Works, Defective Buildings Works and Defective Drainage Systems
    • Complaints
    • Orders Issued
    • Orders Complied With
    • Inspections Made
  5. Building Safety
    • Consultancy Studies
    • Closure of Dangerous Buildings
    • Demolition of Dangerous Buildings
    • Repair of Buildings
    • Repair of Drainage
    • Investigation of Buildings/Building Elements
    • Removal of Dangerous Signs
    • Recovery of Costs
  6. Statistics on Building Safety
    • Complaints
    • Orders Issued
    • Orders Complied With
    • Inspections Made (including old buildings and advertising signs)

Slope Safety Section

  1. Statutory Orders related to slope safety
    • Dangerous Hillside Orders
    • Buried Services Investigation Orders
    • Closure Orders
  2. Slopes Stabilization Works
    • Committee & Meetings
    • Consultancy Agreements
    • Specialist Slope Works Contracts
    • Works Orders
    • Recovery of Costs
  3. Slope Safety Section Manual, standard forms & letters
  4. Statistics
    • Complaints related to slopes
    • No. of Dangerous Hillside Orders and Buried Services Investigation Orders issued
    • No. of Dangerous Hillside Orders and Buried Services Investigation Orders complied with
    • Monthly Reports

Mandatory Building Inspection Division

Fire Safety Section

  1. Statistics on Fire Safety Improvement Works
    • Prescribed Commercial Premises Inspected
    • Specified Commercial Buildings Inspected
    • Composite Buildings or Domestic Buildings Inspected
    • Directions Issued
    • Directions Complied With

Mandatory Building Inspection Section

  1. Mandatory Building Inspection Scheme (MBIS)
    • MBIS Notices Issued
    • MBIS Notices Complied with
    • Related Statistics and Reports
  2. Mandatory Window Inspection Scheme (MWIS)
    • MWIS Notices Issued
    • MWIS Notices Complied with
    • Related Statistics and Reports

New Buildings Division

New Building

  1. Building Works
    • Alteration and Addition Works
    • General Building Works
    • Demolition Works
    • Drainage Works
    • Hoardings
    • Site Formation Works
    • Shoring Works
    • Street Works
    • Structural Works
    • Wells
    • Occupation Permits
  2. Records and Statistics
  3. Practice Notes
    • Practice Notes for Authorized Persons and Registered Structural Engineers
    • Practice Notes for Registered Contractors

Site Monitoring Section

  1. Active private building works sites
  2. Monthly Statistics
    • Complaints
    • Scheduled inspections made
    • Advisory letters issued
    • Orders issued to cease works or to remedy works
    • Orders complied with
    • Supervision Plans submitted

Licensing Unit

  1. General Administration
    • Committees, Boards and Working Groups
    • Correspondences
    • Delegation of Authority
    • Forms
    • Manual
    • Meetings and Conferences
    • Standard Letters
  2. Licensing
    • Child Care Centres
    • Circulars and Instructions
    • Disco
    • Fees and Charges
    • Food Business Licences
    • Licences
    • Oil Storage Installation
    • Ordinance and Regulations
    • Places of Public Entertainments
    • School
    • Karaoke Establishments
    • Massage Establishments
    • Family Entertainment Centres
    • Television & Entertainment Licence
    • Residential Care Home
  3. Statistics
    • Statistics and Reports

Corporate Services Division

Legal Services Section

  1. Appeals
  2. Judicial Reviews
  3. Prosecution
  4. Disciplinary Action
  5. Ordinances and Regulations
  6. Codes of Practice & Technical Memorandum

Technical Services Section

  1. Buildings Ordinance Matters
    • Authorised Persons, Registered Structural Engineers and Registered Geotechnical Engineers
    • Registered Contractors
    • Central Data Bank
    • Statutory and Specified Forms
    • Fees and Charges
    • Publications
  2. Administration, Staff and Management
    • Office Automation
    • Estimates and Expenditures
    • Staff Development and Training
    • Staff Posting and Leave
    • Handbooks
    • Practice Notes
    • Management Sectional Manual
    • Programme Progress Review
  3. Public Affairs
    • Enquiries and Complaints
    • Public Relations and Publicity
    • Performance Pledge
    • Viewing of Plans
    • Access to Information
  4. Meetings and Committee
    • Building Committee
    • Building Authority Conference
    • Advisory Committee on Barrier Free Access
    • Authorized Persons, Registered Structural Engineers and Registered Geotechnical Engineers Committee
    • Building Sub-Committee of Land and Building Advisory Committee
    • Buildings Department Computerization Committee
    • Service Standards Committee
  5. Statistics and Reports
    • Monthly Digest
    • Monthly Performance Results Against Targets

Building Information Centre

  1. Building Covenant Plans
  2. Survey Sheets
  3. Plans Showing Scheduled Areas 1, 2, 3, 4 and 5 under the Buildings Ordinance
  4. Ground Anchor Plans related to MTR Routes

Departmental Administration Section

General Administration

  1. Office Procedures & Administration
    • Accommodation
    • Emergency Organisation
    • Library
    • Office Security
    • Printing
    • Telephone
    • Transport
    • Visits
  2. Circulars
    • BD Administration Circulars
  3. Record Management
    • File Storage
    • File Retrieval
    • File Disposal

Personnel, Appointment and Establishment

  1. Conditions of Service
    • Circulars
    • Retirement and Pension Matters
    • Conversion of Terms of Appointment
    • Hours of Work
    • Application for Housing Benefits
  2. Staff Relations
    • Circulars
    • Departmental Consultative Committee
    • Staff Recreation Club
    • Staff Welfare Fund
    • Staff Relief Fund
    • Report on Accidents Involving Injury of Officers while on Duty
  3. Training
    • Training Notices
    • Course Enrolment Forms
    • Training Record of General Grades Staff
    • Application for Reimbursement of Course Fee
    • Application for Full-Pay/No-Pay Study Leave
  4. Conduct and Discipline
    • Circulars
    • Declaration of Investment/Loan
    • Application for Acceptance of Advantage
    • Application for Undertaking Outside Work
    • Evidence in Court
    • Collection of Contributions
  5. Leave and Passage
    • Circulars
    • Leave Record
    • Application for Absence not Counting as Leave
    • Statement of School Passage
    • Payment Advice of Leave Passage Allowance
  6. Appointments and Related Matters
    • Acting Appointment
    • Promotion
    • Recruitment
    • Guide to Appointment
  7. Establishment and Related Matters
    • Resources Allocation Exercise
    • Creation and Deletion of Posts
    • Annual Estimates of Expenditure (Personal Emoluments)
    • Departmental Establishment Committee
    • Establishment Sub-Committee Papers
    • Statistics

Accounts and Supplies Section

  1. Estimates
  2. Fees and Charges
  3. Advances and Deposits
  4. Revenue
  5. Expenditure
  6. Demand Notes

Joint Office

  1. Investigation of Water Seepage

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